Hire a treatment coordinator who can support consult conversion.

Recruit treatment coordinators for consult conversion, patient education, package follow-up, and sales coordination in med spas.

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When this role fits

Use this search when local fit and experience matter.

Consults are happening, but follow-up and package decisions are inconsistent.
Providers need someone to own administrative sales coordination.
The practice wants a stronger bridge between marketing leads and booked treatments.
The role requires in-person presence, local market fit, or high-touch patient work.

Responsibilities

What the role can own.

Define consult flow, handoff points, package follow-up, and compensation structure.
Source candidates with sales, aesthetics, or patient coordination experience.
Screen for communication style, service knowledge, and follow-through.
Coordinate interviews and next steps.
Support offer handoff and role launch.

Screening

What to screen for.

Consultative communication and comfort discussing treatment plans within clinic rules.
CRM discipline and follow-up reliability.
Patient-first sales style and attention to detail.
Alignment with compensation, schedule, and in-clinic expectations.

ScrubOps model

How ScrubOps helps.

Scopes the role around your consult and sales workflow.
Screens for revenue support capability without ignoring patient experience.
Runs candidate coordination so the search does not stall.
Defines how the coordinator will work with your front desk when lead follow-up also needs attention.

Recruiting fees

Recruiting: 20% of first-year base salary.

ScrubOps recruits local, US-based talent for your practice. We confirm the role scope, payment schedule, and replacement terms in your client agreement before the search begins.

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FAQ

Common questions about this role.

Is this a sales role?

It is usually a sales coordination and patient education role. The exact scope should define what the coordinator can discuss and when a provider steps in.

How does this role work with our providers?

A local treatment coordinator supports in-person consult handoffs, approved patient education, and follow-up while providers retain clinical decisions.

What should we define before recruiting?

Consult flow, package rules, compensation, service knowledge expectations, and handoff points.

Need help deciding if this is the right first hire?

ScrubOps will understand your clinic’s needs and scope the local role before sourcing starts.

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